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How to Plan an Efficient Office Move SW6

18 June 2014

Relocating your business to a new office doesn’t have to be disruptive. If you plan ahead and manage your move efficiently there should be minimal disruption to the day to day working of your business. Here is a checklist to follow to make sure your office move is as smooth and efficient as possible.

1.    Plan ahead
A move will always take longer than you expect regardless of the size. Most commercial removal companies SW6 recommend that you start planning your move a minimum of 3 months in advance to make sure that you consider every element of it. The last thing you want is to realise you have overlooked a key aspect of your move without enough time to correct it.

2.    Set a budget
An office move can be costly especially if the move means you lose out on revenue from the business whilst it’s being re-located. To get a clear idea of how much the move will cost make sure you get quotes from removal companies as well as the prices of new office furniture. Also make sure you are aware of fees for re-directing post and transferring landline numbers. As a commercial company you will be subject to waste disposal fees and may well need to pay for extra cleaners to make sure you leave your old offices in good condition. It is also worth checking with your insurance company that insurances for equipment etc. cover you whilst they are in transit.

3.    Write a checklist
Make a list of everything that can be done in advance such as buying packing supplies and shredding unwanted documents. Make a separate one for on the day to include things such as checking inventories and making sure members of staff are spread across the old and new offices so that the business can still operate efficiently.

4.    Make a detailed office plan
By making a detailed plan you are able to direct staff and movers SW6 throughout the whole move. You can designate key areas way in advance of the move as well as planning where furniture and equipment will go. To keep staff in the know make these plans available for employees to access so that they can highlight any concerns in advance of the SW6 office removal.

5.    Reduce downtime
Ask staff to work from home during the move and make sure they ring and inform customers of what is happening so that everyone is aware of the move. Make sure you have a dedicated phone offsite to re-direct all calls to when the main bulk of the move is underway.

6.    Focus on IT first
Back up all important data so that you don’t lose anything vital if something gets lost or damaged in transit. If possible transfer it all along with any applications on to an online cloud so that it can be accessed by staff whilst working from home during the move. Make sure that your IT team go on to the new offices first so that they can make sure all equipment is up and running before you re-locate the rest of your staff.

7.    Don’t expect too much from your staff
Your staff are the backbone of your company and they will be more than happy to assist during the move in any way they can. However, only ask your staff to help box and itemise their workspaces, don’t expect them to be lifting and carrying heavy boxes. The SW6 removal company you choose are trained professionals with the correct health and safety training as well as the right insurance so get them to do it.

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